Frequently Asked Questions

When your registration is received you will be emailed an information packet (after June 1). If you still don’t have your answer, please contact Vivace Productions via email at

You can register for workshops one of four ways:

Online – Click HERE to register!
You may choose to pay in full or make a deposit via credit card or indicate that a school or booster check or Purchase Order will be mailed following the online submission.

Mail – Send completed registration forms to:
Vivace Productions, Inc.
929 S High St., #235
West Chester, PA  19382

A non-refundable deposit is due with the registration form.
Check, money order, Visa, MasterCard, or Purchase Order is accepted.

Phone – Call Vivace Productions, Inc.  (445) 400-5374
A Visa or MasterCard is required to register by phone.

Students must register for the overnight workshops at least 2 weeks prior to the workshop start date.

Students must register for the single day Leadership Training programs at least 1 week prior to the workshop start date.  

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Students may register with a minimum $50 deposit. A student submitting a registration form is NOT considered registered until the deposit is received OR a Purchase Order number is provided if the school is covering the student’s cost.

The total balance is due before the start of the workshops. Students MAY bring a check when they check-in but it is preferred if the balance is paid before that date.


Refund requests must be made in writing (email) and received by Vivace Productions at least two weeks before the start of the workshop. Requests received after this deadline will only be considered in extenuating circumstances. A processing fee will be charged.


Check-in and check-out times vary by workshop, but are typically between 7:30-9:00am. Please check your information packet received after registering for the information pertaining to the workshop in which you are registered.

Early Arrival Option
Residential participants for multi-day workshops unable to check-in at the regular time may opt to check-in 7-8pm the night before for an additional $50 fee by choosing the “early arrival” option when registering.

Late Arrival & Early / Late Departure
Due to the cumulative nature of the curriculum, participants are strongly encouraged to participate in all clinics (please do not arrive late or plan to leave early). However, if that is not possible, students must contact Vivace Productions via email prior to the first day of the workshop. No discounts will be issued for any participant who must arrive late or leave early.

Student Housing
Resident participants at the multi-day workshops will be housed in suite-styled, air-conditioned dormitories on campus.   

Roommate Requests
Students may request a roommate (maximum of two people per room). However, the request must be made at the time of registration, at least four weeks before the workshop, and will only be considered if both students request each other. Requests are not guaranteed, although every effort is made to honor them. Rooming assignments will not be changed once students arrive to campus.

Commuter Option
Multi-day workshops offer the option of commuter registration in addition to the residential option. Commuter students will be permitted to park in designated lots at the workshops, but may be subject to penalties or fees if parking outside those designated areas. Commuter students should plan to be in attendance for the full day (roughly 8:30am-9:00pm, though times will vary by day). 

Director Housing
Directors attending the Marching Arts Educators Summit may sign up for commuter or residential participation. Please see costs and hotel availability in your registration confirmation email.

Meals are not provided at the one-day workshops.

Students at the two-day and four-day workshops will eat at the University dining hall. Each student may address any dietary restrictions with the dining hall staff.

Update for 2024: Commuter students at the multi-day programs will receive lunch and dinner with their registrations! 

Throughout the day, students are supervised by the instructional staff / clinicians and counselors from the Clinic Leadership Intern Program (CLIP). The CLIP staff is comprised of college students who applied and were selected by Vivace Productions for their leadership qualities and experience in the field of education. The CLIP staff and CLIP Supervisor stay in the dorm buildings and provide 24-hour supervision and support for the students. All staff and counselors undergo state and federal background checks. 

All First Aid and Medical Information Forms need to be submitted online at the time of registration. Please complete these forms in full to ensure proper care for students if needed.

The workshop days are action-packed! There is minimal free time for students, typically between the final evening session and lights out.

The Capstone Demonstration is held on the last day of the 3- and 4-day workshops. This is a chance for the workshop participants to showcase what they have learned. Participation is required and students are dismissed at the conclusion of the demonstration. Family and friends are invited and strongly encouraged to attend. Information regarding time and location is shared in the information packet you will receive after registration.

The Premium Package is a single registration for both the 2-day Leadership Training Workshop and the INCOMPARABLE Workshop at West Chester University. By registering as the Premium Package students receive a discounted price and may stay in the dorms for the night in between the workshops. For more information about the Premium Package, Contact Us!

These workshops are part of the Marching Arts Education Summit at West Chester. The workshops are available to band directors, as well as brass, woodwind, percussion and color guard instructors of all experience levels. Vivace welcomes a diverse slate of experienced clinicians from across the country. Educators can choose from a variety of sessions to attend throughout the workshop. Get more information on the Educators page.

Graduate Credit is available from West Chester University of Pennsylvania (WCU) for participants of the Marching Arts Education Summit. The Sessions are offered as part of the WCU College of Visual and Performing Arts Samuel Barber Institute for Music Educators. Contact us for more information.